How to Send Documents to Multiple Recipients Using the Same Email Address on WeSign

Step 1: Add Recipients

When creating an envelope, enter each signer’s full name and use the same email address for all.

Example:

• Recipient 1: Emily Johnson – [email protected]

• Recipient 2: David Johnson – [email protected]

Each recipient should have a distinct name, even if they share the same email.

Step 2: Assign a Signing Order

Use WeSign’s “Signing Order” field to control the sequence in which recipients receive the document.

• Emily Johnson → Signing Order 1

• David Johnson → Signing Order 2

This ensures Emily signs first. Once she completes her signing, WeSign automatically sends the link to David for his turn in the same email.

Step 3: Set Roles and Permissions (Optional)

You can assign different roles to each recipient — such as “Needs to Sign,” or “Receives a Copy.” This adds flexibility when dealing with complex workflows.

Step 4: Add Signature Fields

You can assign different roles to each recipient — such as “Needs to Sign,” or “Receives a Copy.” This adds flexibility when dealing with complex workflows.

Step 5: Send the Envelope

Once everything is set:

• Click Send.

• WeSign delivers the signing link to the shared inbox — but only to the first recipient in the signing order.

• After the first recipient completes signing, the system automatically sends the next email to the next signer.

Each recipient signs independently, maintaining identity and signature order.

WeSign automatically creates a detailed audit log that records:

• Each signer’s name

• Timestamp of signing

Even if all signers share one email, the system clearly distinguishes between their actions for legal and compliance purposes.

A mortgage lender sends a loan agreement to a couple, John and Sarah Miller, using [email protected].

• John is added as Recipient 1 (Order 1)

• Sarah is added as Recipient 2 (Order 2)

John receives the first signing email, completes his part, and then Sarah automatically receives her own link. Each signature is recorded separately in the final document and audit trail.

✅ Supports Shared Inboxes – No need for separate emails.

✅ Maintains Signing Order – Documents are routed automatically in sequence.

✅ Legally Compliant – Each signer’s identity and signature are uniquely tracked.

✅ Fully Automated – WeSign handles the routing; you don’t need to resend or manage manually.